Rentrovia

VCMS Vehicle Committee Management System

Vehicle committee software for members, registered vehicles, drivers, employees, invoices, payment plans, payment types, alerts, documents, and committee branding.

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Committee software

Built for the records and follow-up your team depends on.

VCMS helps vehicle committees keep member records, registered vehicles, drivers, employees, recurring dues, invoices, payment history, and date-based alerts in one organized system.

Feature coverage

Detailed software features.

Committee records

  • Manage members with phone, mobile, email, date of birth, address, status, photos, notes, and vehicle counts.
  • Register member vehicles with registration number, owner, type, make, model, year, color, seats, fuel, transmission, photos, documents, bluebook, chassis, engine, insurance, and notes.
  • Assign drivers to registered vehicles with contact details, license records, allowed vehicles, contract type, attachments, and notes.

Employees and administration

  • Manage committee employees with work details, private details, department, job position, contact details, attachments, and status.
  • Update committee profile, branding, and account settings.
  • Use a committee dashboard for members, vehicles, drivers, collected amount, outstanding amount, invoice status, fleet mix, and top member billing activity.

Payments and alerts

  • Create payment types for dues and fees, then use payment plans for one-time or recurring member charges.
  • Create invoices, record payments, track paid and outstanding amounts, void invoices when needed, and download invoice PDFs.
  • Use alert types, SMS templates, alert assignments, and alert logs for member, vehicle, and driver date reminders.

Setup path

From review to working system.

1

Create the committee account, owner access, branding, and basic settings.

2

Import or enter members, registered vehicles, drivers, employees, photos, and documents.

3

Set payment types, recurring plans, invoice rules, and payment collection workflow.

4

Configure alert types and SMS templates for important member, vehicle, and driver dates.

Next step

Get a setup quote for VCMS.

Share your records, users, workflow, data import needs, website needs, and launch timeline. We will suggest the simplest setup that covers the work.

Contact Rentrovia

Questions

VCMS questions.

VCMS stands for Vehicle Committee Management System, a software product for member-based vehicle committees and associations.

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