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How do I organise categories, hired vehicles, and sold cars?
Create vehicle categories, mark ownership as owned or hired, and retire a vehicle by marking it sold.
1 min readUpdated
Use Vehicle categories to group the fleet, set each vehicle’s Ownership to Owned or Hired, and choose Mark “…” as sold when a car leaves the bookable fleet. Categories keep lists and the website organised; ownership changes how revenue is reported; sold removes the vehicle from normal booking and the public site.
Categories
Open Vehicles → Categories (or your categories route) and choose New category. Drag to reorder when the UI offers it so website and CRM lists match how you sell.
Owned vs hired
In the vehicle form, Ownership is Owned or Hired. Hired vehicles belong to someone else — commission fields apply, and EMI tracking for purchase finance is not used the same way as owned stock. Bookings can show a Hired badge when the vehicle is hired.
Marking a vehicle sold
Use Mark “…” as sold, enter sale details, and confirm. The vehicle retires from bookable availability and the public site. Treat this as a one-way action from the UI — do not use it for temporary maintenance (use the maintenance status instead).